AIIMS Bathinda CRE-3 DV 2026: Schedule, Documents & Instructions

AIIMS Bathinda has released an important notification regarding the Document Verification (DV) schedule for candidates provisionally allocated to various Group C posts through the Common Recruitment Examination (CRE-3) 2025. This is a crucial step for selected candidates to confirm their eligibility and secure their recruitment at AIIMS Bathinda.

All shortlisted candidates are advised to carefully review the schedule, required documents, and instructions to ensure a smooth and successful document verification process. Failure to report for DV as per the schedule or to produce valid documents may lead to the cancellation of candidature.

DV Schedule Overview

Who Should Attend

The following candidates, provisionally allocated to AIIMS Bathinda based on data provided by AIIMS New Delhi, are called for Document Verification. Candidates for Stenographer and Medical Record Technicians posts are listed below:

Documents Required for Verification

Candidates must bring all original documents along with one set of self-attested photocopies as per Annexure-A. It is highly recommended to arrange documents in the order listed below for smooth verification.

Mandatory Documents Checklist:

• 04 recent passport-size Photographs of the candidate.
• Proof of Date of Birth or Class 10th (Matriculation) Certificate.
• Identity Proof (Aadhar Card, PAN Card, Voter ID, Passport, Driving License, etc.).
• Address proof issued by any government authority (Electricity Bill, Ration Card, Voter Card, etc.).
• Class 10th Marksheet and Certificate.
• Class 12th Marksheet and Certificate.
• Marksheet & Certificate of Diploma/Degree establishing the essential educational qualification as advertised.
• Valid Certificate of Registration, if applicable.
• Experience certificate (if applicable), duly signed by the Competent Authority of the Organization/Institute/Hospital, clearly mentioning the post, period of employment, etc. Experience certificates without these details will not be accepted.
• PwBD Certificate (if applicable), issued by a duly constituted and authorized Medical Board of the State or Central Govt. Hospitals/Institutions and countersigned by Medical Superintendent/CMO/Head of Hospital/Institution as per rules.
• EWS/SC/ST/OBC (non-creamy layer) (if applicable) Certificate from appropriate authority. OBC (non-creamy layer) and EWS certificates must be in the format provided by DoPT and issued from 1st April 2025 to 31st July, 2025 (closing date of application).
• No Objection Certificate (NOC) from the present employer, if working on Regular/Contractual basis in Government/Semi Government/PSU Institution funded by Govt.
• Copy of Admit Card issued for Written Examination/CBT/Skill Test.
• Self-attested copy of the online application form as downloaded.
• Provisional seat allotment letter issued by AIIMS New Delhi.
• Any other relevant documents specified in the original advertisement.

Document Verification Process and Important Instructions

The Document Verification (DV) process at AIIMS Bathinda will be conducted in physical mode, where candidates’ original documents will be scrutinized against the claims made in their application forms.

Key Instructions:

• Originals & Photocopies: Candidates must bring all original documents listed above, along with one self-attested set of photocopies.
• Certificate Validity: Ensure that all category certificates (OBC, EWS, SC, ST, PwBD) are valid, in the prescribed format by DoPT, and issued within the specified dates (especially for OBC/EWS: 1st April 2025 to 31st July 2025). Failure to produce valid certificates will lead to cancellation of candidature.
• Experience Certificate: Only full-time experience obtained after acquiring the essential educational qualification will be considered. The experience should be counted as on the last date of submission of the online application form.
• No Objection Certificate (NOC): Candidates currently employed in Government/Semi-Government/PSU on regular/contractual basis must produce a valid NOC from their current employer. Without NOC, they will not be allowed to participate in DV.
• Provisional Candidature: Shortlisting for DV is purely provisional. Final eligibility will be determined after verification of all criteria (age, category, essential qualification, experience) as per the original advertisement and institute rules.
• Absence from DV: If a candidate fails to report for document verification as per the schedule, it will be presumed they are not interested in joining the Institute, and their candidature will be cancelled without further notice.
• Fake Documents: Any candidate found submitting fake, tempered, or false certificates will have their candidature cancelled, and necessary legal action may be initiated.
• No TA/DA: No Travel Allowance (TA) or Dearness Allowance (DA) will be paid for appearing in the Document Verification.
• Communication: No hard copy of this notification will be sent by post. Candidates must regularly check their registered email ID (including spam folder) and the official website https://aiimsbathinda.edu.in for updates.
• Final Decision: The decision of the Executive Director, AIIMS, Bathinda regarding eligibility and selection will be final.

After Document Verification (Next Steps)

Once the document verification process is successfully completed, candidates can expect the following typical next steps in the recruitment cycle:

• Final Merit List: AIIMS Bathinda will likely publish a final merit list or a list of finally selected candidates after scrutinizing all documents and confirming eligibility.
• Medical Examination: Selected candidates will typically undergo a medical examination to ensure they meet the physical fitness standards required for the post. This is a standard procedure for government jobs.
• Offer of Appointment: Successful candidates who clear DV and medical examination will receive a formal Offer of Appointment (appointment letter) from AIIMS Bathinda.
• Joining Formalities: The appointment letter will include details about the joining date, required formalities, and initial posting.

Common Issues During DV & Solutions

Document Verification can sometimes present challenges. Being prepared can help mitigate most issues:

• Missing Documents: Always create a checklist and cross-verify each document multiple times before leaving for the venue. If a document is genuinely missing (e.g., lost), carry an FIR copy or an affidavit stating the reason, but be aware this might lead to conditional acceptance or rejection.
• Incorrect Details on Certificates: If there are minor discrepancies (e.g., spelling errors) in names on certificates, carry an affidavit or a gazette notification for name change. For major errors, it’s best to get the certificate re-issued if time permits.
• Category Certificate Issues: This is a common point of contention. Ensure your OBC (non-creamy layer) or EWS certificate is from the Central Government list, in the DoPT format, and issued within the specified dates. If it’s an old certificate or not in the correct format, try to get a new one.
• No Objection Certificate (NOC): If your employer is delaying the NOC, carry proof of your application for NOC, but remember, a valid NOC is often mandatory for final acceptance.
• Photocopies Not Self-Attested: Always self-attest all photocopies. Carry extra copies of important documents and blank papers for self-attestation.

Frequently Asked Questions (FAQs)

Q1: What if I am unable to attend the Document Verification on the scheduled date?

As per the notification, if any candidate fails to report for the document verification as per the schedule, it will be presumed that they are not interested, and their candidature will be cancelled without further notice. There is no mention of an alternative date or grace period.

Q2: Can I send someone else to attend the DV on my behalf?

No, Document Verification is a mandatory physical process for the candidate. No representative will be allowed to attend on your behalf as your original documents need to be verified and your presence is required for identification.

Q3: What should I do if my category certificate is not in the DoPT format or issued outside the specified dates?

It is crucial that your OBC (non-creamy layer) and EWS certificates are in the format mentioned by DoPT and issued between 1st April 2025 to 31st July 2025. If not, your candidature in the reserved category may be cancelled. It is advisable to obtain the correct certificate if possible. For SC/ST, ensure it’s from a competent authority.

Q4: Is a No Objection Certificate (NOC) compulsory for government employees?

Yes, as per point 13 of the Important Notes, candidates in Govt. Service (including AIIMS Employees) on regular/contractual basis are required to produce an NOC during document verification. Without it, they will not be allowed to participate, and their candidature will be cancelled.

Q5: Will AIIMS Bathinda provide accommodation or travel reimbursement for DV?

No, point 8 of the Important Notes clearly states that no TA/DA will be paid for appearing in the Document Verification.

Q6: What if there is a spelling mistake in my name on one of the certificates?

For minor discrepancies, you might be asked to submit an affidavit. However, it’s always best to have consistent details across all documents. If time permits, get the certificate corrected. Carry a copy of your application form and other valid IDs to support your claim.

Q7: How will I know about the final selection status after DV?

AIIMS Bathinda advises candidates to regularly check their registered email ID (including spam folder) and the Institute’s official website (https://aiimsbathinda.edu.in) for any last-minute changes and other details about the recruitment, including final selection lists.

Q8: What if I don’t have the Provisional seat allotment letter?

Point 14 of Annexure-A lists the ‘Provisional seat allotment letter issued by AIIMS New Delhi’ as a required document. You must ensure you have this document as it’s a key part of your provisional allocation.