Shivamogga Court Steel Almirah Tender Addendum 2026

In the realm of government procurement, transparency and clear communication are paramount. Tenders often undergo revisions to ensure specifications are precise, fair, and meet the exact needs of the procuring agency. This article delves into a significant update concerning the e-Tender Notification No.ACC.DJS.453/2026, issued by the Prl. District and Sessions Judge, Shivamogga. Specifically, we will examine the Addendum Dated 13.01.2026, which introduces crucial modifications to the specifications for the supply of Steel almirahs. Understanding these changes is vital for all prospective bidders to ensure their proposals align perfectly with the updated requirements, thus enhancing their chances of a successful bid. This addendum serves as a critical update, ensuring that the supplied materials meet the stringent quality and durability standards expected for official court use.

Shivamogga Court Steel Almirah Tender 2026: An Overview of the Addendum

The Prl. District and Sessions Judge, Shivamogga, plays a pivotal role in the administration of justice within its jurisdiction. As part of its operational requirements, the court initiated an e-Tender process for the procurement of Steel almirahs, essential for storage and organizational purposes within its own premises and various trial courts across the Shivamogga district. The original tender, identified by Notification No.ACC.DJS.453/2026, was initially dated 07.01.2026. However, to refine the technical specifications and ensure the highest quality standards for the furniture, an addendum was subsequently issued.

This addendum, dated 13.01.2026, is not a new tender but rather a modification to the existing one. It highlights the dynamic nature of public procurement processes, where details can be adjusted to better suit operational needs or to clarify ambiguities. For bidders, this means that the addendum must be read in conjunction with the original tender document, as all other terms and conditions not specifically altered by this addendum remain in full force and effect. The primary focus of this addendum is a detailed revision of the material specifications for the steel almirahs, aiming for enhanced durability and finish.

Key Tender Identification Details

To ensure clarity for all interested parties, here are the essential identification details related to this e-Tender and its addendum:

Crucial Specification Update for Steel Almirahs

The core purpose of this addendum is to introduce a revised and more detailed specification for the manufacturing and finishing of the steel almirahs. This update is critical for ensuring the longevity and aesthetic quality of the supplied units. Bidders must pay close attention to these new requirements as they will directly impact the manufacturing process and material selection. The addendum explicitly states that the following specifications shall be added after the last paragraph of the specification mentioned at page No.3 of the original tender document:

• Derusting and Coating: The almirahs shall be meticulously derusted, followed by a primer coat, and then finished with a double coat of good quality synthetic enamel paint. This multi-layer treatment is essential for corrosion resistance and a durable finish, enhancing the lifespan and appearance of the almirahs in a demanding institutional environment.
• Door Thickness: The doors of the almirahs shall be made out of 16 gauge thickness. Gauge thickness is inversely proportional to the material’s thickness; a lower gauge number indicates a thicker, stronger material. 16 gauge steel offers significant strength and rigidity, making the doors robust and resistant to dents and bending.
• Body and Shelves Thickness: The body all-around and the shelves of the almirahs shall be made out of 18 gauge thickness. While slightly thinner than the doors, 18 gauge steel still provides substantial structural integrity for the main frame and shelving, ensuring the almirahs can withstand considerable weight and daily use without deformation. This balanced approach ensures durability where it’s most needed (doors for security and frequent interaction) while maintaining overall structural soundness.

These detailed specifications are designed to ensure that the supplied almirahs are not only functional but also durable, visually appealing, and capable of withstanding the rigors of continuous use in a court environment. Bidders are advised to incorporate these precise material and finishing standards into their manufacturing plans and costings.

Importance of Adhering to Revised Specifications

For any bidder, understanding and strictly adhering to these revised specifications is non-negotiable. Failure to comply with the updated gauge thickness for doors, body, and shelves, or the specific painting process, can lead to immediate disqualification of a bid. The court, as the procuring entity, is clearly emphasizing quality and durability, and bids that do not reflect these updated standards will likely be rejected. It is crucial for manufacturers to source appropriate materials and employ the specified finishing techniques to meet these exacting requirements. This attention to detail not only ensures compliance but also demonstrates a bidder’s commitment to quality and understanding of the client’s needs.

Important Dates and Deadlines (Based on Original Tender)

While this addendum clarifies technical specifications, it does not explicitly state the revised application start date, last date for submission, or the bid opening date. These crucial timelines are typically outlined in the original e-Tender Notification No.ACC.DJS.453/2026, dated 07.01.2026. Bidders must refer to the full original tender document for these details. The addendum explicitly states, "All other contents, conditions and instructions in the said e-Tender Notification will continue to be followed." This implies that any deadlines mentioned in the original document remain valid unless a subsequent addendum specifically alters them.

For illustrative purposes, here’s a table for key dates, noting that specific dates are not mentioned in this addendum and must be sought from the original tender document:

Eligibility Criteria and Application Process

Similar to the important dates, the detailed eligibility criteria for bidders, the specific application process, and required documentation are not mentioned in this addendum. These vital details are expected to be comprehensively outlined in the original e-Tender Notification No.ACC.DJS.453/2026. Prospective bidders are strongly advised to download and thoroughly review the complete original tender document to understand:

• Company Registration: Requirements for firm registration, legal status, and business licenses.
• Financial Turnover: Minimum annual turnover requirements for the past few financial years.
• Experience: Previous experience in supplying similar items to government departments or other reputable organizations.
• Technical Capabilities: Infrastructure, manufacturing capacity, quality control measures, and technical personnel.
• Certifications: Any necessary quality certifications (e.g., ISO) or product-specific standards.
• GST Registration and PAN: Mandatory tax registrations.

The application process typically involves online registration on the e-procurement portal, submission of technical and financial bids, uploading of supporting documents, and adherence to specific digital signature requirements. It is imperative to follow each step precisely as outlined in the original tender to avoid disqualification. Bidders should also look for any specific forms, affidavits, or undertakings that need to be submitted along with their bid.

Application Fees and Payment Details

The addendum document does not mention any details regarding application fees, tender document fees, Earnest Money Deposit (EMD), or security deposit amounts. These financial requirements are standard components of most government tenders and would be detailed in the original e-Tender Notification. Bidders should refer to the original document for information on:

• Tender Document Fee: A non-refundable fee for downloading the tender document.
• Earnest Money Deposit (EMD): A refundable deposit required to ensure the seriousness of the bid. The EMD amount, payment method (e.g., online, demand draft, bank guarantee), and validity period will be specified.
• Security Deposit/Performance Guarantee: If a bidder is awarded the contract, a performance security deposit may be required to ensure satisfactory execution of the contract.

It is crucial to adhere to the specified payment methods and deadlines for these fees, as failure to do so often results in the rejection of the bid. Always ensure that the payment instrument (if physical) is correctly issued and submitted, or that online payments are completed successfully and proof of transaction is retained.

How to Access the Full Tender Document

To obtain the complete e-Tender Notification No.ACC.DJS.453/2026, including all original terms, conditions, eligibility criteria, and deadlines, prospective bidders must refer to the official platforms where such notifications are published. The addendum explicitly mentions the following channels for publication:

1. Hon’ble High Court of Karnataka Website, Bengaluru: The Registrar General, Hon’ble High Court of Karnataka, Bengaluru, has been requested to publish the Tender Notification on their official website. This is a primary source for high-level judicial tenders in the state.
2. Shivamogga District Court Website: The Software Technician at the District and Sessions Court, Shivamogga, is tasked with webhosting the Tender Notification on the District Court Website. This will be the most direct source for local district-level tenders.
3. Notice Board: A physical copy will likely be affixed to the Notice Board of the District and Sessions Court, Shivamogga, for local accessibility.

Bidders are strongly encouraged to regularly check these official websites for the original tender document and any subsequent addendums or clarifications. Relying solely on third-party aggregators might lead to missing critical updates. Always download documents directly from the official government portals to ensure authenticity and completeness.

General Guidelines for Tender Submission

Participating in government tenders requires meticulous preparation and adherence to guidelines. Here are some general guidelines for bidders:

• Read the Entire Document Carefully: Do not just skim through. Read every clause, condition, and specification in both the original tender and any addendums. Highlight important dates, technical specifications, and legal requirements.
• Attend Pre-Bid Meetings: If a pre-bid meeting is scheduled (check the original tender), make sure to attend. These meetings are invaluable for clarifying doubts, understanding the procuring entity’s expectations, and sometimes even influencing minor modifications to the tender.
• Prepare All Documents: Gather all required legal, financial, and technical documents well in advance. Ensure they are current, properly attested (if required), and formatted as specified. Missing documents are a common reason for disqualification.
• Understand Technical Specifications: Especially in light of this addendum, ensure a thorough understanding of the material, dimensions, quality, and finishing requirements. If in doubt, seek clarification through the official channels.
• Financial Bid Accuracy: Prepare your financial bid accurately, considering all costs, taxes, and potential contingencies. Avoid errors in calculation, as these can lead to rejection.
• Timely Submission: Adhere strictly to the submission deadlines. E-procurement portals often close automatically at the exact specified time, and late submissions are universally rejected.
• Seek Clarifications: If any part of the tender document (including the addendum) is unclear, submit your queries through the official communication channels provided in the original tender. Do not make assumptions.
• Keep Records: Maintain a comprehensive record of all communications, submissions, and acknowledgements related to your tender bid.

By following these best practices, bidders can significantly improve their chances of submitting a compliant and competitive proposal for the Shivamogga Court Steel Almirah Tender.

Frequently Asked Questions (FAQs)

Q1: What is the purpose of this document?

A1: This document is an addendum to an existing e-Tender Notification (No.ACC.DJS.453/2026) issued by the Prl. District and Sessions Judge, Shivamogga. Its purpose is to introduce specific modifications to the technical specifications for the supply of Steel almirahs.

Q2: What is an addendum in the context of a tender?

A2: An addendum is an official document issued by the procuring entity to make changes, clarifications, or additions to an already published tender document. It becomes an integral part of the original tender, and all bidders must adhere to its contents.

Q3: What specific changes does this addendum make to the tender?

A3: This addendum modifies the specifications for the Steel almirahs. It mandates that almirahs must be derusted, primer coated, and painted with a double coat of good quality synthetic enamel paint. Furthermore, the doors must be 16 gauge thick, and the body all-around and shelves must be 18 gauge thick.

Q4: Where can I find the full details of the original tender (No.ACC.DJS.453/2026)?

A4: The full original tender document, including eligibility, application process, and deadlines, can be accessed on the official website of the Hon’ble High Court of Karnataka, Bengaluru, and the Shivamogga District Court Website.

Q5: Are other conditions and instructions of the original tender still valid?

A5: Yes, the addendum explicitly states that "All other contents, conditions and instructions in the said e-Tender Notification will continue to be followed." Only the specifications explicitly mentioned in this addendum have been changed.

Q6: Who issued this addendum?

A6: The addendum was issued by order of the Hon’ble Prl. District and Sessions Judge, Shivamogga, through the I/C. Chief Administrative Officer, District and Sessions Court, Shivamogga.

Q7: What is the significance of the specified gauge thickness (16 gauge and 18 gauge)?

A7: Gauge thickness indicates the strength and durability of the steel. A lower gauge number means thicker steel. 16 gauge for doors ensures robust security and resistance to wear, while 18 gauge for the body and shelves provides sufficient structural integrity for heavy-duty use in a court environment, ensuring the longevity of the almirahs.

Q8: Do I need to resubmit my bid if I already prepared it based on the original tender?

A8: Yes, if your bid was prepared before this addendum was issued, you must revise it to incorporate the new specifications. Failure to do so will likely result in your bid being non-compliant and rejected. Always check for addendums before final submission.

Conclusion

The Addendum Dated 13.01.2026 for e-Tender Notification No.ACC.DJS.453/2026 is a crucial update for all prospective suppliers of Steel almirahs to the Shivamogga district courts. It underscores the importance of precision in government procurement and the need for bidders to stay informed about all official communications. By meticulously adhering to the revised specifications for material thickness, derusting, and painting, bidders can ensure their proposals are compliant and competitive. Always consult the official websites for the complete tender document and any further clarifications to ensure a successful and professional tender submission. Diligence in understanding and implementing these details will be key to securing this significant contract.